How to Plan & Execute your Dynamics GP Implementation

By their very nature, ERP implementations can be a struggle. For organizations implementing Microsoft Dynamics GP, this is no different. Many companies second-guess themselves and ask, “Is our way the best way to implement GP?” or “How do we assure ourselves that the implementation will be successful?”

In our experience, we have found that there can certainly be more than one way to achieve the goal of a successful implementation. So which way is the right way? That answer will likely be different for each organization. However, there are some foundational steps you can put in place to keep your implementation on the path to success.

Own the Project

Take ownership of the product (Dynamics GP) and the implementation project. Yes, you are working closely with a vendor and partner but take a leadership role so the entire team feels a sense of confidence in the project. Make sure to carefully select your project team and take the time to get them organized. Their performance can make or break the project so clearly outline their duties.

Although your organization may not be implementing all the product modules and features, make sure to get trained on all the functionality so you have a better grasp of the overall solution. Whenever possible, utilize best practices during the implementation so you can minimize any customizations to the system.

Can I Trust Them?

One of the most important aspects of a successful implementation is finding the right solution provider to help you with your deployment. When you find the right Dynamics GP partner, they go well beyond being just another vendor. They should be your trusted advisor and a partner in your success. Building trust with your partner will take time, however, but it is most certainly worth the effort.

In addition, your partner can help you plan for the future. Work with your partner to plan beyond the “Go Live” date, so there is a smooth transition once the product is in use.

Stay Focused

It will be tempting to migrate data other than the master data during this same project. This should be kept as a separate project so that it can be done properly and eliminate possible confusion of data points. You should also document all your setups and internal processes. This will help your key users as the company prepares to Go Live.

The Steps to Staying on Path

We have discussed just a few strategies and tactics that can be utilized to help ensure a successful Dynamics GP implementation. There are many reasons for projects to struggle or ultimately fail. Having regular, open communication, taking the time to think through the process, and having the critical internal staff involved from the very beginning will help keep you on the path to a successful Dynamics GP deployment.

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